Apostille: Certifying Your Vital Documents

An apostille (french for certification) is a special seal applied by a government authority to certify that a document is a correct copy of an original.

Apostilles are readily available in nations, which signed the 1961 Hague Convention Abolishing the Requirement of Legalization of Foreign Public Documents, popularly recognized as The Hague Convention. This convention replaces the previously made use of time-consuming chain certification course of action, exactly where you had to go to 4 distinct authorities to get a document certified. The Hague Convention provides for the simplified certification of public (which includes notarized) documents to be utilized in nations and territories that have joined the convention.

Documents destined for use in participating nations and their territories must be certified by a single of the officials in the jurisdiction in which the document has been executed. With this certification by the Hague Convention Apostille, the document is entitled to recognition in the country of intended use, and no certification by the U.S. Department of State, Authentications Office or legalization by the embassy or consulate is required.

Note, although the apostille is an official certification that the document is a correct copy of the original, it does not certify that the original document’s content material is appropriate.

Why Do You Will need an Apostille?

An apostille can be applied whenever a copy of an official document from an additional nation is needed. For instance for opening a bank account in the foreign country in the name of your firm or for registering your U.S. corporation with foreign government authorities or even when proof of existence of a U.S. organization is expected to enter in to a contract abroad. In articles of incorporation for texas of these circumstances an American document, even a copy certified for use in the U.S., will not be acceptable. An apostille must be attached to the U.S. document to authenticate that document for use in Hague Convention countries.

Who Can Get an Apostille?

Due to the fact October 15, 1981, the United States has been portion of the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. Any individual who demands to use a U.S. public document (such as Articles of Organization or Incorporation issued by a Secretary of State) in 1 of the Hague Convention countries may perhaps request and get an apostille for that distinct country.

How to Get an Apostille?

Obtaining an apostille can be a complicated process. In most American states, the procedure entails acquiring an original, certified copy of the document you seek to confirm with an apostille from the issuing agency and then forwarding it to a Secretary of State (or equivalent) of the state in question with a request for apostille.

Nations That Accept Apostille

All members of the Hague Convention recognise apostille.

Nations Not Accepting Apostille

In nations which are not signatories to the 1961 convention and do not recognize the apostille, a foreign public document should be legalized by a consular officer in the nation which issued the document. In lieu of an apostille, documents in the U.S. generally will obtain a Certificate of Authentication.

Legalization is generally accomplished by sending a certified copy of the document to U.S. Department of State in Washington, D.C., for authentication, and then legalizing the authenticated copy with the consular authority for the country where the document is intended to be applied.